Hamilton International Middle School PTSA

PTSA Board Roles

Hamilton PTSA Board Positions

The Hamilton PTSA Board would like to invite you to join us, and bring a friend!  Come contribute to the school community through the PTSA, we’re working to make it easier than ever.

Some of our old roles are being redefined with greater flexibility, and most chair positions can be shared between two people. And did we mention the convenient Hybrid meetings (join us in the Library or call in on Zoom!), the chance to work with Principal Manza, and getting to know more about our great school and its community?  Contact us to learn more: hamiltonptsa@live.com 

Elected Board Positions

  • President
  • Vice President (OPEN)
  • Secretary
  • Treasurer

Open Appointed Board Positions

  • Volunteer Coordinator

Open Support Positions

Support positions would not require you to attend Board Meetings and would limit your commitment to the amount of time/energy that you have available. 
Support positions will help to support the Board in actualizing the Board’s goals. 

  • Reflections Art Contest Coordinator

Position Descriptions

  • 4 hours per week including meetings

Develop agendas and moderate the monthly PTSA board meetings, attend bi-weekly meetings with the school principal to discuss pertinent school issues, coordinate with fundraising committees and other all-school committee, lead PTSA general meetings. Member of Executive Committee

  • 5 hours per month; monthly meetings

Work with committees and coordinators and report to Board on activities and needs. Work with president to provide direction and leadership. Member of Executive Committee

  • 4 hours per month; monthly meetings

Develop meeting minutes at each PTSA board meeting and send out to board members, post on website, keep general correspondence. Member of Executive Committee

  • 4 hours per week; monthly meetings

Perform weekly duties, including deposits, writing checks for reimbursements, budget development, monthly reconciliations, etc. Member of Executive Committee

  • 2 hours per week; monthly meetings

Develop protocols for communicating events, activities, volunteering and other news across our modes of communication, including website and newsletter

  • 4-10 hours per week in the Fall during fund drive; monthly meetings

Coordinate school fundraising activities with fundraising teams; Report fundraising updates and results at monthly board meetings

  • 5 hours per month; monthly meetings

Work with committee to plan and execute community and grade-band specific events

  • 1 hour per month plus month meetings and optional 2-day Legislative Assembly meeting

Attend WSPTA legislative assembly (2-day/optional), occasional WSPTA advocacy meetings, and report updates to PTA board and principal.

  • 3 hours per month in Sept/Oct then tapers off to 1 hr/mo; monthly meetings

Edit & distribute PTA membership form to families; Collect PTA membership forms and checks (mostly at TCB day and during September). Enter information into state database and deposit checks in PTA bank account. Coordinate volunteer & teacher awards at the end of the year

  • 3 hours per month; monthly meetings

Communicate with families in your respective grade band to understand successes, issues and concerns. Inform PTSA Board at monthly meetings

  • 1 hour per month plus monthly meetings; special projects

Stay up to date on current school happenings, communicate issues and concerns to Board at monthly meetings. Typically this role is used to support continuity or expand board representation: i.e. someone who previously held an executive committee role, or by a member of a traditionally under-represented community in PTSAs)

  • 2 hours per week during grant period

Disseminate and collect applications. Work with committee to approve and disburse funds.

  • 6-8 hours per month in meetings

Attends regular BLT meetings and reports back to PTSA

  • 4 hours per month

Coordinate monthly staff appreciation efforts and May Staff Appreciation week.

  • 3 hours per week during contest months

Disseminate information about the contest to school community, collect entries, recruit judges, coordinate with city level contest organizers